Best Productivity Tips and Equipment for Tech-savvy Content Creators

You can find as many freelancers as workers in offices when it comes to creative professions. It depends on the persons’ needs plus expectations – some of them choose independent projects, others execute better in a team. But no matter the workstyle they maintain, they all were impacted by the pandemic for sure.

Exactly the same goes for creative professionals doing work in all the fields. Although many of them were used to work from home prior to, COVID-19 forced the others to leave their offices and obtain used to the new work environment. A year after the first lockdown, we’ re insecure and sick and tired of this uncertain situation.

How to cope with it? Find out the simple yet effective efficiency tips for content creators!

I’ m completely sure that many of you won’ t find all of the tips I’ ll provide because useful for them. Why? Since we’ re all different! All of us maintain different workstyles plus lifestyles, and we have various responsibilities and social circumstances.

However , I’ ve been working remotely as a content material designer for almost five and a half years, and honestly, I actually don’ t know how to stay in the office during the entire workday. That’ s why I actually only encourage and I won’ t be disappointed if a particular one won’ big t suit you! And it would be fine of you if you reveal your experience in the opinion section.

Please be careful that sometimes I refer to articles creators as just “creative professionals” because the tips below would also apply to other professions.

I hope you’ lso are ready!

Why should We care about productivity and tracking it?

Many of us are usually sure they don’ capital t need any productivity app to organize their daily work flow. And I entirely know it’ s hard to convince people who prefer traditional solutions to move digital. But I extremely encourage you to at least give them a try, because they:

  • Handle tedious tasks and conserve us much time during the working day,
  • Help you keep all your online stuff in a single place, neatly organized,
  • Simplify the conversation and collaboration processes,
  • They are perfect for work quality improvement because they help you set and track your own goals.

Use team collaboration tools

No matter if you’ re a freelancer or a part of a bigger team, using collaboration applications is a game-changer. Instead of delivering an endless chain of email messages with clients and co-staffs, keep everything in one place – from all your duties and assignments, through discussions and feedback to files and attachments.

A proper cooperation tool should be packed with functions helpful to communicate with both clients and (implied) teammates, such as inviting others as guests to chat. The easy set up would be nice, although you are able to ask the support for a live training if available.

For each client or team you’ re a part of, you can create a separate virtual workspace. If the tool you choose is packed with a Kanban board, the better – treat each card as a task and keep all the attachments related to this. Also, note there the particular progress of your work, making use of notes or the progress bar if available.

Team cooperation tools automate the tiresome processes, leaving us more time for being creative!

Here are some I could recommend after years of with them:

HeySpace

A Slack and Trello child, combines Kanban-based task administration and group conversations/private text messages. Turns each message right into a task.  

Clickup 

Easy to use task administration tool with a clear interface and transparent project company.  

Trello  

Kanban boards along with prioritization, perfect for content teams that want to automate their own workflow and see their task more visually.  

Maintain a healthy work-life balance

I’ ve heard recently that a work-life balance is a myth. In the beginning, specialists working remotely (content creators as well) may encounter some problems with self-discipline. Plus it’ s entirely normal; not everyone is naturally able to immediately get used to the new situation. However , taking care of mental wellbeing is a must!

I’ meters sure many of us dreamed about working remotely before the lockdown. It actually saves much time due to the fact there’ s no opportunity we would get stuck within traffic on our way to work. What is more, it makes a dream of working in a bed become a reality. But it isn’ t since nice as it seems. During the past few years, I also experienced the habit of spending the morning working straight from the blanket. I stopped it once it damaged both the back and my Mac. The particular laptop is fine now, but my body… wouldn’ t say that.

Working remotely assumes fewer restrictions when it comes to functioning time. Sure, we nevertheless are obliged to work 8 hours per day (and honestly, keeping up the regular working period is a huge help), but many companies decide to let the employees split it during the specified timeframe. Unfortunately, it makes us shed track of time and also affects the working hours’ plan.     The line among work-related responsibilities and personal life goes blurry, and yes it often ends working till late hours because we all didn’ t find plenty of time for it during the day.

Studies show such behavior leads straight to work burnout. It’ s a state of physical and psychological exhaustion caused by work-related stress. And trust me, failing to satisfy deadlines because we’ lso are not entirely focused on work is a huge stress source.

Create your own workspace

Not every remote creative professional can afford their own office, for sure. Many of them work at home, sharing the area with their families (which gets a little bit complicated when they work remotely or study in home). Unfortunately, this situation impacts all the household’ s members’ productivity in a bad way. Surprisingly, the same goes for these remote creative professionals whom live alone (as am I) who often don’ t have any clue how to separate the personal space from the workplace, as well as the documents are all over their apartments.

Without a separate place to work, working at home often finishes sitting on a couch using a laptop on a lap. The effect is both the body (spine, especially) and the computer gets harmed. Not to mention the adverse mental effect, because the place that is supposed to relax after working hours also is a “ desk. ”

I know it can be really tough, specifically for small flats owners, to produce a spare room that would serve as an office. However , there are many tips about how to separate some space in your own home.   Mine is just a table and a comfy chair within the living room (I live in the studio apartment) and a shelf above it where I actually store all the documents. There’ s no need to spend a lot pounds to create such a space – keep it nice and clean, the result is amazing.

Manage your time

One of the most effective job burnout preventive measures is definitely taking care of the working hrs schedule. Of course , it’ ersus much easier to maintain it when your work contract assumes 9-5 work; however , it will get more complicated in the case of freelancers and these employees who work flexible hours. Maintaining proper time organization requires a lot of self-discipline and persistence. Unfortunately, also dealing with it at the beginning doesn’ t guarantee further success. Many of us burn ourselves away in no time.

That’ s why it’ s good to select a reliable time management tool that does everything for us. Sure, it can be an employee attendance system for groups to record the functioning hours. Still, it would be nice if it was packed with several other features, like unlimited tasks and tasks, reports, presence management (as proof of function if you’ re a web-based content designer working for a company), and billable time.  

And here, TimeCamp includes a helping hand. No matter if you’ re a part of a team or working as a freelance writer, the tool logs hrs in the background and provides you with a comprehensive analysis of time utilization. You’ ll be able to find, e. g., away how many hours per day your tasks take or do you know the most time-wasting websites you usually browse.  

Don’ t forget to dress!

It sounds clichè, but it actually works! The way we dress according to the situation plays a big component in how we treat the responsibilities. Changing our clothes from the home ones into those that meet the dress code that requires the organization we operate helps us separate work-related and private activities within our minds.

Of course , that doesn’ t mean you need to wear a suit or a gown when working remotely. A few years ago I tried this, every day I dressed and put on full makeup such as I would go to work elsewhere than in the second room in my flat. After a few months associated with maintaining such a style, I actually lost motivation and threw in the towel. But I promised myself I’ ll always be dressed nicely instead of spending the whole day in pajamas. And that was the best decision I can make.

Getting dressed indicates something more than just changing clothing. It’ s a psychological process that makes us feel the change between work plus private space. What is more, you never know about sudden video conference – many memes display people working wearing a tie from the waist up plus sweatpants down. That’ h why I encourage you to leave the pajamas plus dress comfortably yet casual – a pair of jeans plus a neat t-shirt should be sufficient to feel the change which is rather small but can help you stay professional.

Create a routine

If you have some previous experience working in any office, you should know that team one has its own workflow. It consistently assumes following a schedule designed to make the team’ s initiatives more productive. But working at home, designers usually see their own teammates during video calls and communicate rather than making use of mails and collaboration tools. The previously established routine gets blurry, adapting towards the life situation of each teammate. Freelance content creators (and all professionals) situations are rather different because they aren’ t obliged to adjust to others’ plans.

But based on the easiest example – work, eat, sleep – it can be thought we get easily into repetitive actions. Of course , a few of you can tell that these behaviors kill creativity and create life boring. I completely understand your reasoning range; however , as a busy expert, I must admit the plan works great for remote work. Why?

  • it makes us sure we control our assignments,
  • helps us find divide time among activities during working hours – tasks, video clip calls, seeking inspiration, difficulties,
  • helps us establish start and end hours of work, find time for breaks, plus always know how much time continues to be to the left the duties for any particular day,
  • organizes our working day, so that we know exactly if we possess time for the extra conference,

Automate the particular tedious processes

We often struggle with a lack of time for all our tasks, whether we work remotely or in the office. However , remote workers usually experience problems with proper time organization, which I mentioned before. To save more time for being creative, it’ s good to automate other time-wasting activities along with tools that any articles creators may find useful:

  • Content organization – be sure all of your articles or smaller content pieces are safely stored in a single place and are easily accessible (e. g. with Surfer SEO or just with a separate Google Drive folder),  
  • emails – set up the rules in your inbox to organize the emails according to the subject (e. g., clients – current or past, newsletters, conversation with teammates). What is more, set up the autoresponder when you know you’ ll be from range for a while (all available in Gmail),
  • invoices – there are many invoicing apps on the market that allows you to track your own expenses and generate invoices to send them straight to your clients. What is more, content creators with the hourly rate will value that time trackers also offer invoicing features (you can do this e. g. with TimeCamp),
  • task management – instead of managing your projects manually, choose the automatic answer. There are plenty of various tools that provide reusable project templates that include all the tasks, files, files, and milestones related to the particular client or project generally (as mentioned above, e. g. HeySpace, Trello, Clickup),
  • CRM – an ultimate virtual “ office” – client relationships tools enable you to keep all the customer-related information in one place, so you can make sure all the documents and files are handy if required (e. g. Insightly, Pipedrive).

Call instead of messaging if urgent

Don’ t think about conferences as wasted time. Working remotely, we should always stay connected with team members or customers and be prepared for an urgent call. Sometimes sending great chain of messages creates misunderstandings that take far more time to fix them.

These days, a video conferencing tool is really a must-have in a remote employees toolkit. As a remote content material creator, you’ ll enjoy seeing your teammates or even clients from time to time, even if meeting face-to-face is not allowed. Thanks to the screen sharing feature, you’ ll share the display or your projects in no time.

Don’ t forget about splits

A healthy work design is not about spending half a day straight on the projects. We should remember to give up occasionally, spending at least 15 minutes upon something not work-related. Timetable the time and spend this as you wish, doing what pleases you the most. You may make yourself a coffee, sit easily, just close your eye, letting them rest a little bit (I entirely understand how sore your own eyes can be after spending a few hours in front of a laptop or mobile device).

I only ask you to spend this time without having thinking about work-related activities. However , seeking inspiration is a good option. Let your mind fly aside somewhere a little bit, giving your body some precious time to make. It’ s pretty easy to work remotely because you don’ t have to hide from your teammates at home. As a articles designer, you’ ll certainly benefit, being more innovative and, therefore , more successful after such a short split.

Keep a sleeping schedule

Maintaining appropriate mental well-being doesn’ capital t mean only taking frequent breaks and separating work-related activities from private lifetime. It also includes a healthy sleeping schedule, but many creative experts who work remotely encounter some problems. However , there’ s no rocket science to achieve it. Creating a daily plan and sticking to stringent working hours should be the 1st step to stop working evenings.

Hope you’ ll benefit from these effortless tips!

This article was written by Ola Rybacka, Content Specialist on TimeCamp. Usually expresses their self through the words – each at work and after. Loves Japan culture, especially everything manga and anime related.  

The post Greatest Productivity Tips and Tools for Tech-savvy Content Creators appeared very first on Rock Content .

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