How to Make a Content Calendar You’ll Actually Use [Templates Included]

We’ve been there: the next social media post or weblog article is due, and you have been so busy that will you’re just now looking for a great topic to cover. You feel the pressure as you work to get it done quickly, and once it’s published you can barely enjoy the sense of achievement before your next deadline occurs.

When you understand what content material marketing really is , you understand that means sticking to a publishing schedule. Just one small hold off can throw the whole thing away from.

That’ ersus why an actionable articles calendar can transform the way you’re able to develop, discover, and distribute content consistently . Excellent content calendars can be basic — as easy as working with an Excel spreadsheet. Even better? You will find loads of ready-to-use templates accessible to help you get started.

Ready to change your entire articles marketing experience? Let’s dive into why content calendars are a valuable tool and appear at some awesome templates you can begin using right away.

Quick Takeaways

  • Content calendars are critical tools that maintain content teams on track.
  • Using a content calendar template is a good way to start the process.
  • To get a content calendar to be effective, additionally, it needs to be actionable.
  • Dynamic content calendars allow you to be agile, and it updates in real time.

What Is a Content Calendar?

A content calendar the documented schedule of all your articles projects with due times. It encompasses planning, arranging, and organizing content.

The best content calendars are the secret to consistently publishing relevant articles? Using content calendar layouts can transform the functional side of your content marketing and advertising.

Do You Really Need a Content Calendar?

Simple answer: YES!

Content Calendars are the “ forcing function” of any kind of effective content marketing strategy .

Annual content planning needs to be strategic, effective, and useful. You need to make sure you are hitting your objectives, meeting the needs of external and internal stakeholders, and making the most of your resources. The bottom line is that poor a$$ content marketers run really good content calendars

And content marketing teams rely on these in order to plan campaigns out throughout different channels and techniques.

A content calendar is your content strategy in action. Of course , that may be why you’re not using a single – you don’t have a content material strategy. The Content material Marketing Institute (CMI) reports that the majority of companies have one main, but there are still some that are lagging.

Image: CMI

That’s the starting point to operate a vehicle content marketing ROI . And your strategy ought to define what your content diary will include and the parameters around the workflows that support this.

It’s easy to dismiss content calendars as another ball to juggle rather than a valuable tool to help you manage your content. But guess what? Content material managers who find content calendars tedious rather than useful are likely using a bad design template or not setting aside the time to make money effectively.

Similar to project management tool, content material calendars take commitment, particularly in the beginning when you’re creating one from scratch and modifying to the routine of upgrading it every week or 30 days.

But resist the urge to throw that calendar to the wayside! Articles calendars not only make the procedure for managing content more enjoyable and less stressful, they result in better-performing content that’s more likely to resonate with audiences and help your brand accomplish its goals.

Here are some of the most important benefits of a good content calendar:

  • Maintains You Organized and Accountable – When you plan ahead with a articles calendar, you won’t end up being scrambling to publish and you’ll be more accountable to the content material plan because you’ve outlined it ahead of time.

  • Offers you a Better Grasp on Your Content material – Your articles calendar gives you a bird’s eye view of your content. Rather than always focusing on the next post, you’ll gain a far more holistic understanding of your content styles and trends over time.

  • Helps You Identify Opportunities – Did you know that 90% of companies feel that their own content would benefit from getting more contributors? Keeping a content calendar can help you identify opportunities to collaborate and supply content ideas from other team members and happenings at your corporation.

  • Leads to Better Content material (and Better Results) – Over time, your content is going to get better as you plan it more intentionally. Better content means better wedding, and more engagement means higher marketing ROI.

What Are the Benefits of Content material Calendars?

Using a calendar delivers a bounty of benefits, including:

  • It retains you honest with your manufacturing goals: If you say you’re producing six pieces of articles a month but aren’t tracking deadlines and tasks, a person won’t meet your targets.
  • It provides transparency for all: Anyone should be able to take a look at your content calendar and know what’s in the queue. In addition , it enables a 360 degrees view of content projects.
  • You’ll discover where your bottlenecks are: When due dates slip by, and things fall off the rails, you can see exactly why. Is it the approval procedure? Lack of design resources? Or something else? You can identify this and work to address this.
  • Planning away in advance takes the pressure off: Nobody likes to work in a reactive culture. The calendar enables you to be positive and look forward for thirty, 60, or 90 days, therefore there’s no constant sensation of being behind.
  • It keeps things organized in a central spot: The particular calendar uses content workflows to streamline processes, plus it’s all in one place, improving productivity.
  • Cooperation is easier: Is it a struggle for a few groups to work together on a project? A content diary that includes notes, comments, files, and other information in one place makes collaboration simple and not a heavy lift.
  • It helps with accountability: Each team member has a role. If they aren’ t satisfying it, it’s easy to see in the calendar. You can then handle it head-on.

While you can gain these advantages, not all content calendars are the same. They don’t all have the same functionality or configuration. And one of the biggest variations is static versus powerful.

What Is a Powerful Content Calendar, and Why Should You Use One?

We use a dynamic articles calendar that is part of among the highest-rated articles marketing platforms . Dynamic means that it lives on-line, identifies the various steps of content production, the proprietors of each step and notifies users of changes to status.

Users can interact with it at the same time. It updates in real time and offers notifications based on user actions. For example , when a new project goes in with task assignments, the assignee receives a warn.

You can see how a dynamic calendar works within the video below.

If you’re using a static work schedule, meaning an Excel sheet, that’s not going to be the case, even if it’s in a shared drive. It’s still only a spreadsheet. Nor can you connect documents or use tags.

A dynamic calendar is living plus breathing. It’s a tool that will keeps projects moving, monitoring every step and providing functionality that supports productivity.

You’ll turn out doing too much manual function and possibly have multiple versions of the same calendar if you just use a spreadsheet. It isn’t really sustainable long-term for a increasing enterprise.

Just before creating your dynamic content calendar, you’ll need to begin with a content calendar design template. There are many options and lots of various things you can include.

How Do You Build a Content Calendar, and exactly what Should a Content Diary Template Include?

In building a content work schedule template, you may pick and choose parts from multiple templates, which usually we’ll share soon. The particular goal is to customize it to fit your company’s specific needs.

In determining what to put in your template, you should conduct an exercise together with your team. These steps will help you do that in a logical way.

Define Your Objectives

Clearly recognize what your brand is trying to accomplish with its content before you start building out your calendar. Listing out all of your goals and prioritize them, too. This will look different for every business.

For example , Brand name A’s top priority might be building out their blog content material library, while Brand N might be focused on building a bigger social media following.

Your goals can develop over time, so it’s a good idea to identify both short- and long-term goals, and reevaluate periodically to be sure your content plan still aligns.

Choose Your Tools

What tools are you going to use for your content diary? We mentioned earlier the importance of a dynamic one, which you can execute in a software platform. There are lots of products on the market.

In finding one that is the best fit for you, consider these points:

  • Does it have a database for ideas? This maintains topics in one spot plus allows you to flesh them out there.
  • Can you create a request form? Multiple stakeholders, from sales to item managers, may have content requirements. Make it easy for them to submit them.
  • What kind of planning features does it have? Things like drag-and-drop scheduling, filtering, task prioritization, and multiple views will certainly all help you plan much better and smarter.
  • How does the calendar architecture work? You may want to have different calendar views (by project, team, date, etc . ) and promote those with non-users.
  • Does it have task management features? Tasks are critical in order to building content.
  • Can you create custom workflows? Different tasks will require various workflows, so you want to have flexibility here.
  • Does it allow for automated notifications? A person don’t want to have to send emails out every time something modifications.
  • Can you comment and tag users? Being able to do this simplifies collaboration.
  • Does it track modifications? You don’t want to have versioning issues.
  • Will it include an asset library? This particular makes it easy to find what you need.
  • Can the system incorporate with other platforms? Again, this is very helpful for automation and productivity.
  • How simple is it to use? You want something you can deploy and have users engage with immediately. If the studying curve is too big, your team may not adopt it.
  • What’s the fee schedule? By user? Or are there enterprise plans? Depending on your size and budget, cost structure will certainly matter.
  • Does it track analytics? It can become a hub for you to review content material performance and data.

Asking these questions and demoing multiple solutions is the best way to discover what will fit your team’s requirements.

Determine What Fields Your Content Calendar Template Should Have

Before you start using a template, you’ll need to decide what you want to incorporate. Here are some options:

  • Content title
  • Content pillar
  • Focus keyword
  • Expected length of content
  • Type of articles
  • Buyer personality
  • Funnel stage (top, middle, or bottom)
  • Dates for each task completion
  • Objective (lead generation, believed leadership, or any other goal in your content strategy)
  • Offer or CTA (call to action)
  • Suggested internal hyperlinks
  • Research hyperlinks
  • Miscellaneous records
  • How you will distribute it (social media, email newsletter, paid channels, etc . )

List Your Stations

List every single channel you use to publish articles and keep this list visible so you can refer to it whenever you work on your content calendar. List your channels helps in 2 main ways: first, this ensures you don’t disclude any in your content program. Second, it helps you better prioritize your content and acknowledge when you’re over- or under-utilizing a particular channel.

Develop Your Workflows

Calendars will make the most significant impact on production if you define your content workflows.

These will look different depending on the type of content, several will be repeatable. They’ll every have an assignee as well. These include:

  • Key word research: The SEO expert or content marketer establishes what keywords to use.
  • Research: Content writers or researchers pull data and statistics.
  • Writing: This is the first draft.
  • Review: Multiple people may need to review the content, including managers, legal, compliance, product managers, or other SMEs (subject matter experts).
  • Edits: The particular writer takes the opinions from the reviewers and can make updates.
  • Duplicate editing: The copy editor checks for grammar, syntax, style, and more.
  • SEO optimization: An SEARCH ENGINE OPTIMIZATION specialist may review the content again to make any additional tweaks to get optimization.
  • Style: Every content piece will require some design, from weblog images to social media content to larger projects such as e-books. There may also be the subset review for the creative as well.
  • Distribution: The content goes live!
  • Distribution: Posting the information on social or any other channel.
  • Dimension and review: Track the particular performance of the content about SEO rankings, social media engagement, pageviews, and conversions.

Establish Timelines

After you verify your workflows, you need to put a timetable on them. Exactly how long do you think it will take to accomplish each step? Do you have past data to look at that can help?

If not, you’ll make a guestimate and evaluate it as you go. For example , you may give testers three business days. After a few months, you may find they require longer.

It’s something you’ll have to monitor from an operational perspective to make sure that your deadlines don’t fall off.

The deadlines should be clear. You need to communicate with your team these are hard, not just with regard to show. It will likely be bumpy at first, but you want to keep people accountable.

Here’s what to look for in establishing your articles calendar timelines:

Internal – things happening at your company

    • Product commences
    • Seasonal advertisments
    • Events
    • Special content series or pieces

External – things happening outside your company

    • Industry news and events
    • Local/national/world news and events
    • Holidays and observances
    • Social media trends and challenges

Record Everything

All of the steps discussed should be noted in your content strategy. That way, when you onboard new employees, they have a source of truth about the logistics of making content material.

It’s not absolute. It’s flexible and will modify as your business does. The thing is to have a process and stay with it. You’ll avoid confusion plus frustration.

When you do make changes, get buy-in from stakeholders. They should be portion of the decision-making process.

An effective content calendar also includes all the subtasks required in producing a piece of content material. It holds tags that ensure you’re hitting your content pillars and meeting many stakeholder needs.

Tags could include:

Using tags also allows you to audit so that you’re staying on course with your content strategy .

It’s also about assigning roles. This maps out each task and the resource required (writer, designer, SEO specialist, etc . ).

Consider it to be the blueprint of your content operations .

Fill in the Blanks with Evergreen Content

After you add your own time-bound content, you can construct in your evergreen content (or content that is not time-sensitive). Recognize evergreen topics you can cover that will interest your target audience. Keep this list wherever you retain your content ideas and brainstorms. Then, pull from it to include evergreen topics frequently in your content calendar.

You can also identify prior content you’ve already published that falls into this class and reuse it by sharing it on various other channels. You can also repurpose it in another form (like turning a blog post into an infographic) or provide new updates to make it refreshing.

Make a Posting Plan

Understanding who is responsible for creating plus publishing your content is key. If you’re working with a multi-person articles team, it’s not a bad idea to incorporate it into your content calendar in a way that shows who is accountable for which type of content.

You can also utilize posting tools like Hootsuite plus SproutSocial to help automate your social media publishing, and make use of the “schedule post” feature within WordPress or whichever site content management system you use plan your blog posts ahead of time.

What Makes a Content Calendar Actionable?

So , what’s an actionable content calendar? Simply put, it is building one with the techniques above that you adhere to on a regular basis.

The calendar isn’t just static; it is dynamic, and the workflows are usually in place to go from task in order to task. An actionable content calendar is one that will get used, and that is visible for all parties.

Content Calendar Templates

You can start from scratch, but all of us found these content calendar templates worth checking out.

First, we developed this template for use in content marketing workshops . It’s simple, and you also use it for all your content marketing efforts.

I’ m presently drafting an article to cover all of the content marketing strategy templates I’ ve created. But for now, you can download the one over including all the others in the earlier link. Check back in regarding 2 weeks for the follow-up article…


DivvyHQ is a content marketing platform that allows you to customize your content calendar. You can download their content diary planning template and use it to construct yours in their platform. They’ ve also created this amazing comparison of all the content marketing and advertising platforms .

Keep in mind that your content calendar does not have to replicate any of these. You may make it as simple or granular as you need.

You may find that you want to remove several fields if they aren’t helpful. Adding other ones may become appropriate, too. You have the freedom to tweak this as needed. You want to remain agile because you never know exactly what might change.

Hootsuite Social Media Calendar

Hootsuite offers a free template for social media posts . You may have more than one content calendar, with one focusing purely on social posting.

Image: Hootsuite

HubSpot Content Calendar

HubSpot provides several templates you can down load and then customize. For example , you could utilize this one as the printed version of your calendar. It does color-coding well.

Picture: HubSpot

Trello Board

Trello is a task management plus collaboration tool that’s furthermore great for creating content calendars. We like the flexibility of making lists and converting them over to calendars, and it’s flexible editing options. Here is a tutorial that strolls you through the steps of creating a Trello content calendar:

Smartsheet Weblog Editorial Calendar

Image Source

We like the simplicity of this blog editorial calendar template from Smartsheet, which usually focuses on creating monthly activities and also includes tabs for brainstorming and keeping a good archive of published articles.

CoSchedule Yearly Content Calendar Template

Image Source

CoSchedule’s content calendar template is really useful because it provides templates just for general content, social media, plus email marketing. It also includes a centralized calendar template for placing it all together and color coding to stay organized. Should you be working with a team, it is a great template to help handle all of the moving parts.


Backlinko offers a version for Excel or a Google Sheet. It has plenty of detail in it, specifically around SEO techniques. It also has a built-in workflow. It includes an actual calendar view for your articles as well.

Obtaining your Content Calendar Template to the Next Level

Content marketing is a long online game. It requires a commitment to generating great content. A content calendar can certainly help, but sometimes that’s not enough.

In cases where you simply can’t get it done all, you need to find a companion that can keep your content moving. We’re here to offer that will help.

If you are ready to get more traffic to your blog with quality content published consistently, check out our Content Builder Service .

Set up the quick consultation , and I’ ll send you a free PDF version associated with my books. Get started today and generate more visitors and leads for your company.

The post How to Make a Content Calendar You’ll Actually Use [Templates Included] appeared first on Marketing Insider Group .

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